How to use this plumbing invoice
- Put the call-out or visit fee on the first line.
- Add labour as hours × your hourly rate, and describe the job in plain words.
- List parts and materials with quantity and unit price.
- Add your licence or registration number and the job address in the client details.
- Download the PDF and hand it over on site or email it the same day.
Itemise labour and parts separately
Customers are far less likely to query a plumbing bill when labour and parts are on separate lines. Describe the job the way the customer would (“repair leaking pipe under kitchen sink”) rather than in trade shorthand, and give the time in hours. For parts, a line per item with the quantity makes it easy to check against what was fitted.
If you charge a fixed price for a standard job, such as fitting a tap or unblocking a drain, one line with the fixed price is fine. Just say what is included.
What else to put on a plumbing invoice
- Job address, if it differs from the billing address. Add it to the client address or the reference field.
- Licence or registration number, where your trade requires one. Put it under your business name or in the notes.
- Warranty: how long your workmanship is guaranteed for, and that parts carry the maker’s warranty.
- Emergency or out-of-hours rates, shown as their own line so the customer understands the higher price.
Frequently asked questions
Should I charge for travel time?
Many plumbers cover it with a call-out fee rather than charging travel by the hour. Whichever you choose, put it on its own line so it is clear.
Can I add a markup on parts?
Yes. Most trades charge parts at a retail price rather than cost. Enter the price you charge as the unit price; you don’t need to show your cost.
How do I invoice an emergency call-out?
Add the emergency call-out fee and the out-of-hours labour rate as separate lines, labelled clearly, so the customer can see why the bill is higher than usual.
Can I give the customer a quote first?
Yes. Switch the document type to Quote at the top of the editor, fill in the expected labour and parts, and send it before you start.