How to use this graphic design invoice
- Name each deliverable, and say how many concepts and revision rounds were included.
- Add extra revisions or rush work as separate lines.
- Enter any deposit you took under “Amount paid”.
- State in the terms when the rights to the work pass to the client.
- Download the PDF and send it with your final proofs.
Project fee or hourly rate?
Most designers quote a fixed fee for a defined project, such as a logo with a set number of concepts and revisions, and charge by the hour for anything outside it. Putting the scope in the line description (“3 concepts, 2 rounds of revisions”) makes it easy to justify the extra lines when a client asks for a fifth round of changes.
For ongoing work, such as social media graphics each month, invoice by the hour or as a monthly retainer. See the hourly invoice template.
Usage rights and file delivery
The rights to use the design are part of what the client is buying. Use the terms to say when ownership or a licence passes to the client (commonly on full payment), and what happens to concepts they did not choose. Many designers send low-resolution or watermarked proofs and release the final files once the invoice is paid; say so in the notes.
Frequently asked questions
Should I take a deposit for design work?
A deposit of 30–50% before starting is common for new clients and larger projects. Invoice the deposit first, then enter it under “Amount paid” on the final invoice so the balance is clear.
How do I charge for extra revisions?
Add a separate line such as “Additional revisions beyond scope” with the hours and your rate. It is easiest if your quote said how many rounds were included.
Do I need to list font or stock image licences?
If you bought a font or stock image licence for the client, add it as its own line at cost or with a markup, so they know they own that licence.
Can I add my own logo to the invoice?
Yes. Upload it in the “Your business” section and pick an accent colour that matches your brand.